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Plan A Successful Movie Event


Planning your movie event should be an easy process from start to finish. To aid you in the process, we’ve put together a checklist of things to do and consider when planning your program. Have questions? Contact your Account Executive at 1-800-876-5577 for more assistance.

In the months/weeks leading up to your event

  • Reserve rooms, outdoor venues and equipment needed for your event (or back-up venue in case of inclement weather).
  • Double check the facility for technical requirements.
  • Check with Swank Motion Pictures, Inc. for movie availability. Once your movie order is placed, you will receive a written confirmation from your Swank Account Executive. Check the confirmation for accurate dates, titles and shipping address.
  • Plan your ad campaign.
  • Mail invitations, emails and/or newsletter.
  • Display event signs in your facility or on your grounds.

Two business days before your show 

  • Has your movie arrived? If not, follow-up with your account executive.
  • Test run the entire movie. Check for any issues with the film and your equipment. If you have difficulty with your movie, contact us immediately.

Night of the show

  • Announce your next movie and other upcoming events.
  • Distribute Thank You’s accordingly.
  • Enjoy yourself since you’ve planned a successful show!
  • Take pictures of the event

Day after the show

  • Bring the movie back to your shipping and receiving office with the return label on the outside of the box.
  • If you charged admission for your event, make sure to complete your audience report.

Other things to consider

  • Do you need security?
  • Will you need a clean-up crew?
  • Do you want to have concessions?
  • Do you want to use giveaways?
  • What type of staffing/ volunteers will you need?
  • Could you secure any corporate sponsorships?

Need Help?

Can't find what you're looking for? Visit our FAQ Page .


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Walt Disney Logo

Walt Disney Pictures are available for showings in outdoor venues between May 1 - May 15, 2008 and August 1 - September 21, 2008.  Call now to arrange your screening!

Testimonials

"The Elgin Movies in the Park Series, sponsored with Friends of Elgin Parks for the past six years, has really been a great success… more "
-Elgin Parks & Recreation, Texas